1. Overview
RundownHQ ("Platform," "we," "our") is an educational media production platform designed for schools and training programs. This Privacy Policy explains how we collect, use, and protect user data.
2. Information We Collect
A. Account Information
- Name
- Email address
- Role (student, teacher, administrator)
- Organization / school affiliation
B. User-Generated Content
- Scripts, assignments, story ideas
- Uploaded media (video, audio, graphics)
- Comments, notes, and production data
C. Usage Data
- Login activity
- Feature usage (assignments, rundowns, uploads)
- Device / browser type (for performance and security)
3. How We Use Information
We use collected data to:
- Provide and operate the platform
- Enable assignment → production → broadcast workflows
- Improve system performance and user experience
- Support educators in managing student work
- Maintain platform security and integrity
4. Data Ownership
Schools and users retain full ownership of their content and data. RundownHQ does not claim ownership of any uploaded or created material. We do not sell or license user data to third parties.
5. Data Sharing
We do not sell, rent, or trade personal data.
We only share data:
- With service providers (hosting, storage) strictly to operate the platform
- When required by law or legal process
6. Student Data Protection
RundownHQ is designed for educational use and aligns with:
FERPA
COPPA
PPRA
We:
- Limit data collection to what is necessary
- Do not use student data for advertising
- Do not build behavioral profiles
7. Data Storage & Security
- Data is stored on secure cloud infrastructure (e.g., AWS)
- Encryption is used for data in transit (HTTPS)
- Access controls restrict unauthorized access
- Regular monitoring for vulnerabilities and misuse
8. Data Retention
- Data is retained as long as the account is active
- Schools may request data export or deletion at any time
- Upon termination, data may be deleted within a reasonable timeframe unless required by law
9. Third-Party Services
RundownHQ may integrate with:
- Cloud storage services (e.g., AWS S3)
- External tools (e.g., Google Drive)
These services operate under their own privacy policies.
10. User Rights
Users and institutions may:
- Request access to their data
- Request correction of inaccurate data
- Request deletion of data
- Export their data
Requests can be submitted to: support@rundownhq.app
11. Changes to This Policy
We may update this policy as needed. Updates will be posted with a revised effective date.
12. Contact
For questions regarding this policy: